The Perfect Exhibit Notebook |
Cómo Enviar Documentos

You MUST use this Exhibit List.
DO NOT change the categories.

Start by watching the video:

2E: The Perfect Exhibit Notebook
Gather all documents about your tenancy using this list.
Organize them following the instructions in the video
Start doing this TODAY.
We will not open your case until you have done this.
Buy a notebook and tabs 101-125.
An orange notebook tells the Judge and the Opposing Counsel
that you are part of our TEP Program.
Put your documents under each Tab.
Organize them in correct date order.
When you are ready, contact the person you are working with to find
out how they want you to get it to us.

TEP Students:
Text your PIP the two main TEP Instructors at 8AM.
The last sentence of this PIP must be:
“My Exhibit notebook is ready for review. Can I meet with you today?”
Retained Clients:
Scan the notebook in one PDF.
Send it to your Master Email String.
If you do not have a scanner, you can arrange to bring the notebook
to the office for help with scanning.


Exhibit 101: Lease or rental agreements
Gather all lease or rental agreements. Put them in correct date
order. Put them under Tab 101.
Exhibit 102: Rent Receipts/Proof of rent payment
Gather all rental receipts for the entire time you have lived there.
This will help us find any illegal rent increase. At the very least we
need receipts starting the 18 months before the first month listed on
the 3-day notice to pay rent or quit. Tape them lightly on 8 ½ by 11
sheets of paper as instructed in The Perfect Trial Notebook.
Exhibit 103: Communications between the parties
This is all emails, text messages, notices/letters/mailings sent to you
or any documentation in an electronic format between you and your
landlord or their representative (like a property manager). Divide
them into the three categories and within each category, organize
them in correct date order.
Start to take photographs as soon as you see a condition.
If it is getting worse, take photographs weekly to show it is getting
To show the size of something, insert a ruler.
Print one photo per page.
DO NOT write on photographs.
DO NOT try to explain what is in the photograph.
Print with a digital date of when the photograph was taken. Less
effective is to write the date on the back after looking up when it
was taken.
Exhibit 104: Photographs of the interior
Needed to show bad conditions in the unit. If you are being accused
of damaging the unit or of hoarding, this is evidence that you are
taking good care of your unit.
Exhibit 105: Photographs of the common areas
Needed to show the landlord is not keeping the common areas clean
or if they are blocking you from using the common areas. It is also
needed in some cases to prove that the landlord has not posted
required rent stabilization ordinance notices.
Exhibit 106: Video evidence, if applicable
If you are documenting bad conditions, take a photo of the condition
is not moving (e.g., peeling paint). Take a video and print a still shot
if the condition is moving (e.g., dripping water, rodents, roaches,
etc.). DO NOT speak or narrate.
You can also use videos of incidents BUT make sure you are not
yelling, cursing or otherwise look bad on the video.
Exhibit 107: Declaration of Registration Status of the unit
If you live in a rent stabilized unit that requires registration of the
unit, go to the agency that enforces the law and ask them for a copy
of the “Declaration of Registration Status” or whatever documents
are required for your particular law. Put any notices you have
gotten about rent stabilization under Tab 107.
Exhibit 108: Sample Registration Statement
We will provide this.
Exhibit 109: Notices regarding Rent Stabilization/Just Cause Protection
We will provide this sample notice. You need to provide
photographs at Exhibit 105 that this red and yellow and orange
notice is not posted in any common areas.
Exhibit 110: Code enforcement reports from your City’s
Code Enforcement Program
If you have bad conditions, call both your City’s Code Enforcement
Program and the County health department. The City will give a
citation for structural defects. The County will give a citation for
conditions that cause diseases. Get a card from each inspector and
then contact them to get a CERTIFIED copy of each report.
Exhibit 111: County code enforcement reports
The Los Angeles County Department of Health Services or DHS cites
bad conditions that could cause disease including roaches, rodents
and other vermin; mold; leaks; lack of heat, etc. Call for an
inspection. Get the inspector’s card. Get a CERTIFIED copy of the
Exhibit 112: Department of Building and Safety (DBS) code
enforcement reports
In the City of Los Angeles, the Department of Building and Safety
only inspects single family homes and apartments located in
commercial buildings. This may be different in other cities. If your
unit was inspected by DBS, put the reports here.
Exhibit 113: Proof of COVID Impact
There is no moratorium. If you are claiming you are COVID
impacted, the owner has the right to sue you in eviction to make
you prove it. For a list of COVID impact evidence see “The Perfect
Exhibit Notebook” video.

Exhibit 114: Proof of violation of Tenant Anti-Harassment Ordinance (TAHO)
If you are claiming harassment, put additional evidence of it
that does not fit in other categories of evidence.

Exhibit 115: Proof of the utility payment
We need to see copies of the utility bills that you pay for. We need
to see them for the dates in question in the complaint and for at
least a year if you have them. This is requested in discovery
requests by opposing counsel.

Exhibit 116: Third party inspection reports
If you've had independent third party inspections of your unit, like
mold inspections, put those reports here.

Exhibit 117-125: Other evidence
If you have a piece of evidence that does not fit under 101 through
116, create your own categories starting at 117.